Top Videos

How to create a digital signature using your phone or computer

In today’s digital age, the ability to create and save digital signatures has become an invaluable skill. Whether you're signing contracts, authorizing documents, or adding a personal touch to your digital correspondence, mastering the creation and application of digital signatures opens a world of convenience and security in our increasingly online interactions. 

In this simple, easy-to-follow guide, we’re walking you through the steps of creating a digital signature, empowering you with a versatile and secure way to authenticate your documents without a pen and paper. Here’s how to create and save digital signatures using your phone or computer in just a few easy steps.

How to create a digital signature using your phone or computer


Definition of Digital Signature 

A digital signature consists of digital information attached, linked, or related to other digital information used to verify and authenticate.


Main Functions of Digital Signature


The three main functions of digital signatures are:

To ensure the authenticity of the document and the identity of the verified signer;

To ensure the integrity of the document, i.e., that it remains unchanged;

To ensure that the signatory cannot deny or "repudiate" the signed document.

Certified digital signatures are a very secure technology because they have encryption features that ensure that signatures cannot be faked. There is biometric verification with activation detection authentication before signing to reduce digital identity fraud.


Advantages of Digital Signatures


Following are the benefits of using a digital signature:


Cost and Time Efficiency : Companies no longer incur unnecessary costs such as printing files to do signatures. This reduces operational costs or allows cost savings to be allocated for other purposes.


Easy Access ; Digital signatures can be conveniently accessed from computers, laptops, tablets, and smartphones.


Fast and Practical : Documents can be signed more quickly and practically because the parties involved do not need to meet in person.


Safe and Comfortable :Digital signatures are protected with a user biometric authentication system. If the data provided does not match the recorded data, then the person's identity will not be verified, and he/she will not be able to access the signature.


Documentation Neatness :Digital documents don't take up physical space and can be easily retrieved anytime with the search feature. Documents are stored in digital form on the Cloud, preventing them from being lost or damaged. 


Digital Signature For Business : Digital signatures can be used to sign a wide variety of digital documents. They can be used for banking or financial loan agreements and business agreements between corporations and individuals. 


Digital signatures can be a solution for businesses regarding operational efficiency, speed up the signing process, and minimize forgery.


No less critical, digital signatures can be accessed from anywhere and at any time, making them very suitable for highly mobile business people and also effective for company employees.


How to create a digital signature using your phone or computer

  • Begin by using PDF viewer software like Preview, which often comes pre-installed on Mac computers. These programs already include tools specifically designed for creating digital signatures, making the process simple.
  • Within the chosen program, locate the tool designated for "managing signatures." In Preview, the navigation path to follow is Tools< Annotate < Signatures < Manage Signatures. This feature is where the magic happens, allowing you to capture then save your digital signatures for future use.
  • To capture your signature, the versatility of your chosen device comes into play. To create your unique digital signature, you can use your trackpad, a mobile phone or tablet or even the camera on your laptop. In most of these scenarios your finger becomes the pen.
  • Once you’ve created your signature, simply save and it will store your signature(s) for one-click future use.
  • Recognizing the diversity of document requirements, it may be useful to create both a digital name signature and an initial signature and save them. This ensures you're prepared for any document that comes your way.
  • Once you’re ready to digitally sign your documents, simply open your document on your Mac using Preview or similar program. Utilize the toolbar to locate your signature. In Preview, the navigation path to follow is Tools< Annotate < Signature.
  • Next, select the signature you wish to use.
  • With a straightforward drag-and-drop action, position the signature precisely where needed in your document. This is a user-friendly method that ensures efficiency and accuracy.


Another way to digitally sign a PDF on your iPhone

  • Save the document on your phone. If the document you need to sign was sent in an email attachment, open the attachment, select “Share”, then scroll and select “Notes”.
  • Open Notes, then tap the document in the note.
  • Tap the “Share” button.
  • Scroll down and select “Markup”.
  • Tap the “Add” button, which is identified by a + sign.
  • Select “Signature”.
  • Select an existing saved signature or create a new one.
  • Adjust the size of the signature box and place it on the document as needed.
  • Tap “Done” to finalize the signature.

Post a Comment